Minutes – Club Committee – 25 Mar 2023

HORLEY BOWLING CLUB

MINUTES OF CLUB COMMITTEE MEETING

HELD AT 10am ON SATURDAY 25th MARCH 2023 AT THE CLUBHOUSE

 

Present: I. Bennett, S. Aylin-White, L Cargill, B. Stent, T. Buckee, B. Farley, J. Ledwich,

  1. Stockwell, J. Ansell, P. Kimber, Alison Griffiths

 

  1. APOLOGIES FOR ABSENCE: Conroy, D. File, B. Wilson
  2. APPROVAL OF MINUTES OF PREVIOUS MEETING:

The minutes of the meeting held on 28th January were approved. Proposed by Paul Kimber and seconded by Bob Stockwell

  1. MATTERS ARISING FROM PREVIOUS MEETING:

The new club hand book is now on the club web site. A few copies will be printed.

Alison Griffiths has agreed to take over as Publicity Manager.

All reports will be included in the minutes.

  1. SECRETARY’S REPORT:

Bob confirmed all external correspondence received had been circulated to the relevant people which were almost exclusively regarding short mat bowls. All internal correspondence had been dealt with.

  1. TREASURER’S REPORT:

Paul, Treasurer, provided an up-to-date report on club finances. All in all, the club was still in a healthy position with a balance of £47,607.42 in the bank. Paul advised that green preparation and maintenance and restocking the bar had reduced the clubs bank assets. No questions were asked of Paul. Paul was thanked for his report.

MEMBERSHIP SECRETARY’S REPORT:

Liz Conroy’s report said there had been three new full-time members since the last meeting, Rhea Berry, Lesley Lightfoot and Lesley Ord who was previously only short mat member. The club now has four junior members, they are Olly Sharp, Riley Sharp, Callum Berry and Joseph Swain. Liz said she will be contacting another potential lady member next month. The report was accepted with no questions.

GREEN/GROUND MANAGER’S REPORT:

This was previously circulated. Brian reported that the weather had not been helpful with the driest February in 30 years and then hit with frost. Whilst Brian is away the green team will be undertaking a schedule of works which will include the re-commissioning of the sprinkler system. The Vitax winter spraying equipment has been refurbished. A new lightweight ‘push me’ dew brush is available for members to use prior to morning play. It is planned to upgrade the storage facilities for cassettes and lastly Brian said he was hoping to get a replacement verticutter for the summer at a total cost of circa £2000.  Brian’s report was accepted and as he was not present there were no questions.

  1. MAINTENANCE MANAGER’S REPORT:

Steve A-W said the new steps were here. Acceptable dates were being sought for the plumbing work between 4th to 11th April. If the work was not done by 11thApril it would be put off until the end of the season. Steve was thanked for his report.

Match Secretary’s Report:

Bob Stockwell advised that all fixtures and games were now on both web sites. The jubilee league will not be on the website as it’s too confusing. It will continue as last year. All competitions etc will be published at once.

Purley Bury advised they will be playing in whites; we will be playing in greys when them at home. It was confirmed that roll-ups can not be booked on the system.

PUBLICITY MANAGER’S REPORT:

No report received.

  1. SOCIAL MANAGER’S REPORT:

Janet Ansell reported that the Frog Day event didn’t take place and is now unlikely to due to unforeseen requirements. As this year was the club’s 110th anniversary a number of events were planned with dates to coincide with the King’s coronation. There will be a quiz on 14th April, a coronation bowls day on Monday 8th May, a barn dance on Friday 16th June. This will take place at the clubhouse and the club will provide music and a caller. A BBQ will be provided as well. Aussie pairs will be on 8th July, the President’s day is on 6th August and an HBC extravaganza will be on 30th September. It is hoped to have bingo either in October or November (depending on short mat) and lastly, the Christmas dinner/dance will be at Grattons on 9th December. Janet was thanked for her report.

BAR MANAGER’S REPORT:

  1. David File’s report was sent out previously. He advised the spring cleaning had been done and all was well. No questions were asked as David was not there.
  2. SAFEGUARDING OFFICER’S REPORT:

No report received but Sarah Keller has now gained her safeguarding certificate so along with Ivor Gilespie, we now have two safeguarding officers.

 

  1. PLAYING SECTION REPORTS:

Short mat Captain Liz Cargill gave the short mat report. She said the season had gone well. Finals Day will be 2nd April and the trophies will be presented then.

Captain’s Report Men. Tony Buckee said the captains were hoping to meet prior to the start of the season on Thursday 6th April. Cut off date to be 5th April and a public draw of club competitions to take place. Tony said that this will be his last year as captain so consideration should be given for his replacement.

Ladies Captain Liz Cargill said at this stage she had nothing to report.

ANY OTHER BUSINESS:

Cleaning Rota:

It was stated that a number of club positions by tradition were excluded from the rota, the four principal officers, green team, hedge cutting team, match secretary and the bar manager. Denise George had produced a rota but it was stated men must clean the gent’s toilet.

Bateman Trophy:

As this would now be played over two days Mr. Bateman may only want to be present on the last day to present the trophy. Bob Stent to confirm he is welcome to both days if he wishes.

110th Anniversary:

It was thought to be a nice gesture to invite Alex and Nan Bennett to the opening day to new season on 16th April. They would be invited.

No smoking around the green:

A vote 7 to 1 with 2 abstentions to make the whole club area a no smoking or vaping area. Signs will be put up and visiting clubs and players will be advised. Smoking will be outside the main gate.

PA system:

Paul Kimber proposed a PA system which would extend outside the club to be used on various occasions. A cost of about £3,000 would cover it together with a music licence.

 

Bowls Ware Direct would be visiting the club on 23rd April.

 

Date of next meeting – Friday 12th May at 1:00pm at the clubhouse.

 

There being no other items, the meeting closed at 11:54

 

 

Signed                                                                          Date

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