Minutes – Club Committee – 23 May 2023

HORLEY BOWLING CLUB

MINUTES OF CLUB COMMITTEE MEETING

HELD AT 12noon ON FRIDAY 12th MAY 2023 AT THE CLUBHOUSE

 

Present: I. Bennett, S. Aylin-White, L Cargill, B. Stent, T. Buckee, B. Farley, J. Ledwich,

  1. Stockwell, J. Ansell, P. Kimber, Alison Griffiths, B. Wilson

 

  1. APOLOGIES FOR ABSENCE: Conroy, D. File
  2. APPROVAL OF MINUTES OF PREVIOUS MEETING:

The minutes of the meeting held on 25th March were approved. Proposed by Paul Kimber and seconded by Steve Aylin-White

  1. MATTERS ARISING FROM PREVIOUS MEETING:

There were no maters arising.

  1. SECRETARY’S REPORT:

Bob confirmed most external correspondence received had been regarding short mat information for next year had been circulated to the relevant people. All internal correspondence had been dealt with. The remainder concerned correspondence with Bowls England, Bowls Surrey and other parties regarding a potential disciplinary matter which had now been concluded.

  1. TREASURER’S REPORT:

Paul, Treasurer, advised the bank balance was now £40,981.80. the reduction spread between the boiler maintenance, PA system, affiliation fees, new web site and short mat trophies and prizes. The bank account remained healthy. No questions were asked and Paul was thanked for his report.

MEMBERSHIP SECRETARY’S REPORT:

Liz Conroy’s reported two ladies had joined and James Sextant. Colin Squires wife had joined as a social member. Club membership stood at a total of 125 with 86 full playing members. The report was accepted with no questions. asked

GREEN/GROUND MANAGER’S REPORT:

This was previously circulated. Brian reported that the weather had again not been helpful with the wettest March in 30 years following the driest February, also in 30 years. Getting the green ready for a 16th April start meaning members working over the Easter holiday. Brian confirmed he had applied for funding from Green King as mention at the previous meeting. Following discussion, it was agreed by a unanimous decision that there would be no early start next year. Brian’s report was accepted and there were no further questions. Brian was thanked for his report.

  1. MAINTENANCE MANAGER’S REPORT:

Steve A-W said he will contact the plumber. To add a pump to push the hot water through quicker to the lady’s hot tap. After discussion it was decided unanimously not to go ahead with the pump, just run the water until hot. Steve was thanked for his report.

Match Secretary’s Report:

Bob Stockwell asked do we want to play a team at Popes Mead all weather green between October and January? It was decided members would be asked. Bob advised a team would be entered for the East Surrey Top11. The Border League Cup would be on 16th July. The Sutton ESL game did not take place because Sutton got confused with a phone call from Surbiton BC and had no team available. By unanimous agreement Horley would claim the points. Bob was thanked for his report.

PUBLICITY MANAGER’S REPORT:

Alison Griffiths advised that the new banner can be used next year as well as it has no date on it. It was suggested that there could be an ‘open’ day for primary schools for the purpose of introducing youngsters to bowls.

  1. SOCIAL MANAGER’S REPORT:

Janet Ansell reported that there will be a quiz on 14th April, with questions covering the club’s 110 years. The winning team was headed by Irene Bennett, well done. A coronation fun bowls day on Monday 8th May, was played.  A new competition was tried called defender, details of how to play are in the social manager’s report. Tony Buckee was the eventual winner. It was agreed if the competition is played again, 3 bowls will be used instead of 4. A barn dance will take place on 13th May in the club house with the club providing the music and refreshments. Janet thanked the bar manager and his staff for their support in managing the bar.

BAR MANAGER’S REPORT:

No report received

  1. SAFEGUARDING OFFICER’S REPORT:

Liz Cargill advised there one young boy who is being supported.

  1. PLAYING SECTION REPORTS:

Captain’s Report Men. Tony Buckee Advised no ESL games had yet been played. 4 friendlies had been played 3 won and one lost. 2 NDL games had been played 1won and 1 lost. The practice session for ESL went well and another for NDL was to take place.  The on-line-system is not working to plan and so members are asked to use the paper system as well for the time being.

ANY OTHER BUSINESS:

            The ‘one day’ events group were now working well and were managing all the upcoming events.

The open day on Monday 8th May went well so it is recommended having three coaching days on flexible dates with three rinks set up for coaching. This was agreed.

 

Honours Board: PGL Signs will charge £30 set up cost and £180 to do the work. It was agreed for the work to go ahead.

 

Paul Kimber advised it was not possible to use the new booking system for roll ups. There were some problems with ‘match on line’ and these need to be sorted out. The system is not currently available on tablets or phones and this is being addressed. It may mean reverting to the paper system as the main way of selection. Tony said he was not happy with the system so would use the paper system for ESL, NDL and Border League. Paul offered a session to show how the system works for those who want to know.

 

Janet Ansell felt that insisting that ‘protection mats’ be out on Tuesday and Thursday league mornings was spoiling play as it meant having to bowl off the same spot all the time. Surely existing members were ok to bowl. Brian Wilson did not agree and said the grass was soft early in the morning and any bouncing bowls will damage the green. Discussion took place and it was agreed that mats would remain for a while longer until the weather improves.

 

An order for more shirts was being placed.

 

After match snacks: Steve A-W said he wanted to reintroduce snack crisps and biscuits after matches because other clubs still provided something and thought we should do likewise as it was embarrassing with nothing to offer. A vote took place and the result was 9 in favour and 1 against so it was agreed to reintroduce snacks.

 

Away matches – charges what to do, now and after ULEZ? There is currently a nominal £3 paid to the driver by passengers but not everybody pays the amount. It was decided to consider at next meeting.

 

Signal and Facebook: The question of dropping one system and only having one that being Facebook. It was decided to both for the time being.

 

There being no other items, the meeting closed at 13:55

 

Date of next meeting – Friday 23rd June at 12:00noon at the clubhouse.

 

Signed                                                                          Date

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